A better way to manage flexibility

Clear requests.
Confident decisions.

Optimus gives employees, leaders and People teams a single place to manage office adjustments and formal flexible-working arrangements with more clarity, less friction and stronger governance.

See the request journey Why it matters
Optimus Dashboard My requests Pending approvals
Your workspace

Requests that are clear from the start

Medical flexibility arrangement Manager review
One-time office adjustment Approved
Role-based arrangement People review

The value

One experience from employee request to policy decision.

Requests no longer have to travel across disconnected messages, spreadsheets and shared inboxes. Optimus creates a visible, guided path that makes the next action obvious for every participant.

One shared conversation for every participant
Clear next steps and ownership at each stage
Built-in routing aligned to the flexibility framework

Designed for every participant

Each person sees the work that matters to them.

01

Employee

Raises a request, adds context and sees progress in one place without chasing updates across multiple channels.

02

Direct manager

Gets a clear view of the request, can decide quickly and can ask a focused question before the request continues.

03

People & policy

Sees the cases that genuinely need policy review with the employee context and manager decision already attached.

04

Committee & leaders

Reviews longer-term or higher-impact arrangements through an auditable pathway and a single source of truth.

Interactive journey

Different needs, right-sized review.

Choose a scenario to see how Optimus guides each request to the right decision-makers. The flow adapts to the work, not just the organisation chart.

One-time adjustment

A simple request stays simple.

A colleague needs to move one office day for an appointment. They explain what they need and their manager makes the decision in the same place.

For one-off, non-recurring changes.

How it moves

A connected experience

Context stays with the request.

Optimus / Request thread
Formal flexibility

One conversation, not many handovers.

Employee
I need temporary flexibility while recovering from surgery.
Manager
Please confirm the expected end date.
Employee
My doctor expects recovery by 31 December.

Employees and approvers share the same request context.

Optimus / Approval path
Who acts next

Everyone can see the path forward.

Manager Pending
Local People Partner Waiting
People Business Partner Kept informed

Only the next decision-maker needs to act. Everyone else has clarity.

The leadership case

Make flexibility easier to navigate and easier to govern.

Optimus brings people experience, manager accountability and policy governance into one calm, visible workflow. It is built to make the right decision easier — without making a human request feel like a ticket.